IN THE COMMISSIONERS COURT OF

BELL COUNTY, TEXAS

FEBRUARY 24, 2003

AFTER proper posting of public notice, a copy of which is attached hereto, on this the 10th day of February, A.D. 2003, the County Commissioners Court of Bell County, Texas, met in the Commissioners' Courtroom in Belton, Texas, in regular special session with the following members of said Court present, to-wit:

1. Agenda #1 - Minutes

• MINUTE ORDER #068/03:  It being nine a.m., JUDGE BURROWS called the meeting to order and called to the Courts attention the fact that they had previously received copies of the minutes of February 10, 2003.  He asked if there were any corrections or additions to the minutes; there being none, the minutes were approved as submitted.   
  
  
  
  

2. (Item not on Agenda - Law Enforcement Contract with Corps of Engineers)

• MINUTE ORDER #069/03:  Sheriff Dan Smith and Mr. Dan Thomasson spoke to the issue of a Law Enforcement Services Contract for 2003 for area lakes.  Since the item was not on the agenda, the Court, by consensus agreed to place the matter on the agenda for their next meeting. 
  
  
  
  

3. Agenda #2b - Bids on Hot Mix

• MINUTE ORDER #070/03:  Upon the recommendation of the County Engineer, on motion of COMMISSIONER CORTESE, seconded by COMMISSIONER SCHILLER, the Court unanimously approved the awarding of the bid on Hot Mix to Odell Geer and Central Texas Asphalt at $28.00 per ton with the authority to purchase from the site that is closest to a particular project.   
  
  
  
  

4. Agenda #2b - Bids on Cold Mix

• MINUTE ORDER #071/03:  Upon the recommendation of the County Engineer, on motion of COMMISSIONER CORTESE, seconded by COMMISSIONER FISHER, the Court unanimously approved the awarding of the bid on Cold Mix to Vulcan Materials, of Dabney, Texas in the amount of $31.23 per ton, delivered.   
  
  
  
  

5. Agenda #2b - Bids on Concrete

• MINUTE ORDER #072/03:  Upon the recommendation of the County Engineer, on motion of COMMISSIONER FISHER, seconded by COMMISSIONER SCHILLER, the Court unanimously approved awarding the primary bid to ProMix at $50.00 (5 sac); and $47.00 (4 sac); and $52.00 (6 sac), with plants in Temple and Killeen.  Since the Department sometimes experiences delays, or a plant may be shut down for some reason, it was recommended and approved by the Court that a secondary bid to Bell Crete of Belton be awarded.    
  
  
  
  

6. Agenda #2b - Bids on Pit-Run Gravel

• MINUTE ORDER #073/03:  Upon recommendation of the County Engineer, on motion of COMMISSIONER CORTESE, seconded by COMMISSIONER BROWN, the Court unanimously approved awarding the primary bid to Sunshine Sand & Gravel in the amount of $2.50 per cubic yard ($2.00 per cubic yard if we load our own trucks).  The Court further approved a secondary site should the Sunshine Site not be available for some reason that an alternate bid to Billie Fleming in the amount of $2.00 per cubic yard be awarded.  
  
  
  
  

7. Agenda #2b - Bids on Liquid Asphalt Products

• MINUTE ORDER #074/03:  The matter of awarding bids on liquid asphalt products was tabled pending further study.  A copy of the recommendations of the County Engineer on all of the above annual bids for materials for the Road and Bridge Department is attached hereto and made a part of these minutes for all purposes.    
  
  
  
  

8. Agenda #2c - Martinez Subdivision Final Plat

• MINUTE ORDER #075/03:  Upon the recommendation of the County Engineer, on motion of COMMISSIONER SCHILLER, seconded by COMMISSIONER CORTESE, the Court unanimously approved the final plat of the Martinez Subdivision and ordered the same filed for record.    
  
  
  
  

9. Agenda #2d - Releasing Letter of Credit

• MINUTE ORDER #076/03:  The County Engineer reported that the Letter of Credit #50000000986 in the amount of $7500.00 for the warranty of streets in Northcliffe #7 Subdivision expired on February 24.  He further reported that the roads in the subdivision were alright and that he recommended the release of such Letter of Credit.  After due discussion, upon the recommendation of the County Engineer, on motion of COMMISSIONER CORTESE, seconded by COMMISSIONER BROWN, the Court unanimously approved the releasing of Letter of Credit #50000000986 in the amount of $7500.00.   
  
  
  
  

10. Agenda #2e Abandonment of Drainage & Utility Easement Tanglewood Subdivision

• MINUTE ORDER #077/03:  (Note to Commissioners:  I am going to have to have the exact Subdivision Definition before I can identify this properly for title purposes.  There are some 29 Tanglewood Subdivisions in various replats of certain lots and North and South, etc.  I need a definite Tanglewood Subdivision that this abandonment is in).  We can approve these minutes subject to this minute order unless Richard has the exact Subdivision.  Commissioner Schiller moved on this item and Commissioner Brown seconded it. 
  
  
  
  

11. Agenda #2f - Final Plat of Crossland Estates Subdivision

• MINUTE ORDER #078/03:  The County Engineer presented the matter of the final plat for Crossland Estates Subdivision.  He reported that the developer has decided to post a Letter of Credit in the amount of $255,163.93 (Being Letter of Credit #552) from the First National Bank of Killeen, Texas to cover the costs of completing the roads in the development.  The Engineer recommended the approval of such subdivision.  After due discussion, upon motion of COMMISSIONER BROWN, seconded by COMMISSIONER FISHER, the Court unanimously approved the final plat for Crossland Estates Subdivision and ordered the same filed for record. 
  
  
  
  

12. Agenda #2g - Bell County Infrastructure Requirements for Rental Manufactured Home

• MINUTE ORDER #079/03:  Upon motion of COMMISSIONER BROWN, seconded by COMMISSIONER FISHER, the Court unanimously approved Bell County's Infrastructure Requirements for Manufactured Home Rental Communities.  All according to a copy of such Requirements attached hereto and made a part of these minutes for all purposes. 
  
  
  
  

13. Agenda #2a - Personnel

• MINUTE ORDER #080/03:  Upon motion of COMMISSIONER BROWN, seconded by COMMISSIONER CORTESE, the Court unanimously approved all employee status report forms, the same being attached hereto and made a part of these minutes. 
  
  
  
  

14. Agenda #3 - TxDOT Road Projects
    

• MINUTE ORDER #081/03:   The Court discussed the meeting held with TxDOT with respect to the funding category for various road projects affecting Bell County.       
  
  
  
  

15. Agenda #4 - Texas Water Development Board's Population Projections
    

• MINUTE ORDER #082/03:  JUDGE BURROWS gave a report with respect to the Texas Water Development Board's population projections with respect to what he believed to be an error in the Bell County figures.  He reported that Region G suggested making a new study of migration growth figures and to ask the Water Development Board to change these figures. 
      
  
  
  

16. Agenda #5 - Alternate to Central Texas Council of Governments
    

• MINUTE ORDER #083/03:  JUDGE BURROWS reported to the Court that since former Commissioner had been the Alternate Bell County Representative to the Central Texas Council of Governments that it was now necessary that another representative be appointed. Upon motion of JUDGE BURROWS, seconded by COMMISSIONER BROWN, the Court unanimously approved appointing COMMISSIONER CORTESE as the Alternate Bell County Representative to the Central Texas Council of Governments. 
      
  
  
  

17. Agenda #6 - Representative to Temporary Emergency Relief Fund Board
    

• MINUTE ORDER #084/03:  Upon motion of COMMISSIONER SCHILLER, seconded by COMMISSIONER FISHER, the Court unanimously approved COMMISSIONER FISHER as Bell County's representative to the Temporary Emergency Relief Fund Board with COMMISSIONER SCHILLER being named as the Alternate to such Board.       
      
  
  
  
  

18. Agenda #8 - Claims
    

• MINUTE ORDER #085/03:  The County Auditor presented all claims for the review of the Court.  After proper review, upon motion of COMMISSIONER BROWN, seconded by COMMISSIONER CORTESE, the Court unanimously approved all such claims.  All according to a copy of the same being of record in the office of the County Auditor.   
  
  
   
  

19. Agenda #9 - Executive Session

• MINUTE ORDER #086/03:  The Court then went into Executive Session to discuss the purchase of real estate with no action being taken and no report necessary because it was simply a report concerning such matter.  
  



         (The Court then went into workshop session to discuss those items on the workshop agenda with 
          no action being taken on any item.)    



          There being no further business, the meeting adjourned.