IN THE COMMISSIONERS COURT OF

BELL COUNTY, TEXAS

June 08, 2009

AFTER proper posting of public notice, a copy of which is attached hereto, on this the 8th day of June, 2009, the County Commissioners Court of Bell County, Texas, met in the Commissioners' Courtroom in Belton, Texas, in regular session with the following members of said Court present, to-wit:

1. Agenda #1 - Minutes

• MINUTE ORDER #215/09:  County Judge Jon Burrows called to the Courts attention that the minutes of May 26, 2009 regular session had been received.  After due discussion, these minutes were approved as presented.
  
  
  
  

2. Agenda #2a - County Engineer

• MINUTE ORDER #216/09:  County Engineer Bryan Neaves presented for approval releasing Letter of Credit No. 1022 in the amount of $9,000.00 from Independent Bank for Sunset Vista Subdivision.  After due discussion, upon motion by Commissioner Eddy Lange, second by Commissioner Richard Cortese, the Court unanimously approved this matter.
       
      
  
  

3. Agenda #2b - County Engineer

• MINUTE ORDER #217/09:  County Engineer Bryan Neaves presented for approval an Interlocal Agreement with the City of Little River-Academy for the repair of the Walking Trail.  After due discussion, upon motion by Commissioner Richard Cortese, second by Commissioner Eddy Lange, the Court unanimously approved this matter.
       
      
  
  

4. Agenda #2c - County Engineer

• MINUTE ORDER #218/09:  County Engineer Bryan Neaves presented for approval bids for Stone Riprap #14-09 from Shallowford Construction at a unit price of $11.75 per ton and Miller Springs at a unit price of $12.50 per ton.  Along with bids for Crack Seal Material #13-09 from Deery American of Grand Junction, CO., at a price of $0.388 per pound and from Craftco Texas of San Antonio, Texas at a price of $0.46 per pound.  After due discussion, upon motion by Commissioner Tim Brown, second by Commissioner John Fisher, the Court unanimously approved this matter.
       
      
  
  

5. Agenda #2d - County Engineer

• MINUTE ORDER #219/09:  County Engineer Bryan Neaves presented for approval an agreement with Ergon Asphalt to extend pricing for another six (6) months under the terms of a prior contract for Liquid Asphalt.  After due discussion, upon motion by Commissioner Tim Brown, second by Commissioner John Fisher, the Court unanimously approved this matter.
       
      
  
  

6. Agenda #2e - County Engineer

• MINUTE ORDER #220/09:  County Engineer Bryan Neaves presented for approval the replat of Pecan Springs Subdivision Phase Two, being a replat of Lots 2A, 3A, and 4A.  After due discussion, upon motion by Commissioner Tim Brown, second by Commissioner Richard Cortese, the Court unanimously approved this matter.
       
      
  
  

7. Agenda #3 - Personnel

• MINUTE ORDER #221/09:    Upon motion by Commissioner Tim Brown, second by Commissioner Richard Cortese, the Court unanimously approved all employee status report forms with approved budget amendment, the same being attached hereto and made a part of these minutes.
      
  
  
  

8. Agenda #4 - President of the North & East County Judges & Commissioners Association

• MINUTE ORDER #222/09:   County Judge Jon Burrows announced his installation as President of the North & East County Judges & Commissioners Association and announced that the Annual Conference of the North & East County Judges & Commissioners Association will be held at the Killeen Civic & Conference Center on May 16-19, 2010.  No action taken by the Court. 
       
  
   

9. Agenda #5 - Bell County Youth Fair Scholarship Program

• MINUTE ORDER #223/09:   County Judge Jon Burrows recognized Lindsey Strait, Chair of the Bell County Youth Fair Scholarship Program who presented a report on this year's scholarship program and announced this year's scholarship recipients:  Ryan Dach, Troy High School, $4,000; Morgan Kelly, Salado High School, $4,000; Cortney Poncik, Academy High School, $4,000; Elizabeth Keesley, $2,000; Cody Sultenfuss, Academy High School, $4,000; Victoria Pajestka, Holland High School, $2,000; Josh Rodriguez, Salado High School, $2,000.  No action taken by the Court.  
      
  
  
  

10. Agenda #6 - Oncor Electric Delivery Incentive Check

• MINUTE ORDER #224/09:    John Toone with Oncor Electric presented to the Court an incentive check in the amount of $27,458.61 for energy efficiency in Bell County Facilities.  No action taken by the Court.   
      
  
  
  

11. Agenda #7 - Mobile Central Files System for Auditor's Office

• MINUTE ORDER #225/09:    After due discussion, upon motion by Commissioner Tim Brown, second by Commissioner John Fisher, the Court unanimously approved the purchase off of Buy Board of Mobile Central Files System for the Auditor's Offices at a cost of $28,175.09.  A copy of quote from Southwest Solutions Group is attached hereto and made part of these minutes. 
      
  
  
  

12. Agenda #8 - Audit Engagement Letters for Fiscal Year ending September 30, 2009

• MINUTE ORDER #226/09:    After due discussion, upon motion by Commissioner Richard Cortese, second by Commissioner Tim Brown, the Court unanimously approved Audit Engagement Letters for Fiscal Year ending September 30, 2009.  A copy of said letters are attached hereto and made part of these minutes. 
      
  
  
  

13. Agenda #9 - Bell County Juvenile Justice Center Renovation

• MINUTE ORDER #227/09:    After due discussion, upon motion by Commissioner Tim Brown, second by Commissioner John Fisher, the Court unanimously approved authorizing the County Judge to sign agreement/contract with Gene Doss Construction Co., Inc. for General Contract Services for Bell County Juvenile Justice Center Renovation at 4800 East Rancier, Killeen, Bell County, Texas.  A copy of said contract is attached hereto and made part of these minutes.  
      
  
  
  

14. Agenda #10 - Courthouse Insulation

• MINUTE ORDER #228/09:    The Court unanimously approved ratifying authorization for County Auditor to advertise for Courthouse insulation upon motion by Commissioner Tim Brown, second by Commissioner Richard Cortese.  
      
  
  
  

15. Agenda #11 - Claims

• MINUTE ORDER #229/09:   County Judge Jon Burrows presented the claims for review to the Court.  After proper review, upon motion by Commissioner Tim Brown, second by Commissioner Richard Cortese, the Court unanimously approved all such claims.  All according to a copy of the same being of record in the office of the County Auditor.


         (The Court then went into workshop session to discuss those items on the workshop agenda with no action being taken on any item.)




         There being no further business, the meeting adjourned.