Bell County Museum

Rental Information

Consider the Museum for your next gathering. Our lovely 2nd floor auditorium will seat 50 in a lecture-style setting, 36 for a banquet, and will accommodate 150 for a reception. The space is handicap accessible and includes use of the kitchen.

CLICK HERE TO DOWNLOAD EVENT PROPOSAL FORM

General

Smoking is prohibited throughout the museum. Please inform your guests prior to their arrival.
Exhibitions, collections and furnishings may not be altered or removed. Exhibitions are subject to change without notice.
All promotional copy, guest invitations and printed materials must be submitted to the Director for review and approval prior to printing.
If you are pursuing media coverage for your event, you must notify the museum.
A museum representative must be present at all events.
The museum reserves the right to waive or modify these stated guidelines.
Parking is prohibited on Main Street! Please advise your guests. At the time of rental a parking map of the area will be provided to the renter.
A copy of proof of liability insurance must be provided to the museum prior to the event. Contact your personal insurance agent.

Food & Beverage

Caterers must be selected from a pre-authorized list. Selected caterer must provide all food services required for the event, except special occasion cakes.
Requests for all beverage services must be placed with the caterer and served in accordance with city and state liquor licensing regulations. Authorized caterers understand and agree to the unique needs and requests of the museum in preserving artifacts and reflecting high standards for clients. Please contact the caterer directly for menu options and pricing.
Food and beverages are permitted in pre-approved areas only and may not be removed from the premises.
All bars are to close and entertainment should stop one half hour prior to the end of the event.
Renters may serve alcohol, but cannot sell it. Any special use permits are the responsibility of the renter. A copy of the permit must be supplied 24 hours prior to the event. Kegs are prohibited at all events. All spills must be wiped up immediately. Water must NOT be allowed to stand on ANY floor. If ice chests are left for later pick-up (with museum approval), they must be emptied of ice and/or water at the end of the scheduled event. Renters are responsible for the behavior of their guests.
Kitchen use includes use of the refrigerator, microwave, and sinks. It does not include coffee pots or table linens.
The facility must be cleaned and vacated by the stated ending time and all trash placed in the outside trash cans/dumpsters.
Alcohol may not be served to minors or to persons already under the influence of alcohol.

Decorations

Candles are not allowed at any time.
Confetti, artificial snow, sparklers, paint, rice, and glitter are prohibited in the building and on the grounds. Birdseed is permitted outside only.
Scotch™, “magic,” or low residue tape is the only type of tape permitted for attaching decorations to the facility walls. A reusable adhesive (i.e., Fun Tack or Clear Museum Gel) or a comparable product can be used for attaching decorations to the facility walls. Staples, tacks, all types of glues and nails are not permitted for attaching decorations.
Do not affix any decorations of any type on cable lights or ceiling fans.
All table decorations must be non-combustible.
All fire exits and aisles must be clear and unobstructed at all times.
It is the renter’s responsibility to take down all decorations at the end of the event. The museum will not be responsible for any item left unattended in the building.
Floral arrangements can include insect pests. Museum staff must inspect and approve all floral arrangements before they enter the building.

Room Set-up

Renters are not to move tables and chairs by themselves. A museum representative must be present and directing. Renters are not allowed to set up the room by themselves. Rooms will be set up by the museum staff, which will follow written instructions or a diagram provided by the renter. The museum reserves the right to amend any set-up; however, every effort will be made to meet renters’ needs. Extensive and repeated changes to set up will incur an additional set-up charge.

Indemnification

Renters agree to indemnify and save harmless Bell County and Museum, Museum staff, volunteers and Board of Trustees from any liability resulting from injuries due to accidents or crimes on the premises.

CLICK HERE TO DOWNLOAD EVENT PROPOSAL FORM


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