Notice of Workshop Session of 
the Commissioners Court of Bell County, Texas 
 November 16, 2009

Notice is hereby given that a Workshop Session of the Commissioners Court will be held immediately after the regular Commissioners Court Meeting, or at 9:00 a.m. if there is no meeting, in the Commissioners Court Conference Room, County Courthouse, 2nd Floor, Belton, Texas, where the following items will be discussed, but no action will be taken.

1. Bell County Construction Status Updates.

   1. Multi-Purpose Building construction status.
   2. County Courts Extension design and construction status.
   3. Central Jail maintenance/overhaul project.
   4. Historic Courthouse maintenance and Phase 3 Overall Renovation Project/Proposal Form.
   5. State Historical Commission Grant application preparation and discussions.
       

2. Project Management priorities and projects.

1. Strategic Capital Improvement Project Plan and Policy.
2. Review of Project priorities and current funding status/projections.
    

3. Juvenile Probation Department.

1. Juvenile Facility construction status.
    

4. Engineering Office and Road & Bridge Department Updates .

1. Subdivision and Precinct Issues.
   1.  Pct 1
   2.  Pct 2
   3.  Pct 3
   4.  Pct 4.
2. Model Subdivision Rules.
3. Update on Cedar Knob Estates name change to Salado Lakeview.
4. Villas del Sol development.
5. Ethanol/fuel tanks testing for comparability.
6. Renewal of Lake Belton Corps of Engineers Lease.
7. Oncor application to amend its Certificate of Convenience and Necessity for a proposed line in Bell, Burnet, and Lampasas Counties.
    

5. BellNET meeting review and update.

1. Status of review of inventory and assessment of equipment and usage.   
2. Amendments to Bylaws and governing documents.
    

6. Technology Services/Communications Center.

1. Tyler Technologies meeting and future direction for department.
2. Mapping issues and Annexation changes to maps issues.
3. Operational Review and systems evaluation.
4. Juror call phone operation and procedures.
5. Dailey Wells meeting and planning proposal.
    

7. Financial Information.

1. FY 2009 budget close-out & FY 2010 budget implementation.
2. Jail leasing pricing.
3. Tax abatement policy update and upcoming requests.
4. Various Cemetery Funds concerning numerous private cemeteries.
    

8. Social Services Updates.

1. Bell County Needs Survey.
2. Update on Community Health Assessment and Healthcare Task Force.
3. Report on non-profits.
4. Medicare audit report. 
    

9. Personnel and Human Resources - PR Bond Department Updates.

1. NACo prescription card comparison with other vendor product.
2. Insurance and salary continuation products and policy.
3. H1N1 Flu updates-conferences/ Animal Control County Order update.
4. OCA grant for technical assistance project on delivery of indigent defense services.
5. Indigent defense assessment/review.
6. Cell phone use policy and updated personnel manual.
    

10. EXPO Center modifications/renovations update, management agreement, marketing, and hotel/motel occupancy tax review.

1. EXPO's consultant's analysis on economic impact & feasibility analysis for expansion.
2. Hotel/Motel occupancy tax legislation.
3. Land and building development alternatives.
    

11. Emergency Management/Fire Marshall update.

1. Burn Ban evaluation and enforcement.
2. Emergency Management grants, training, and updates.
3. Volunteer Fire Department service fees and new department.
4. MOU with Hill Country Transit District for emergency transportation services.
5. Salado flood damage update.
6. Fort Hood update.
    

12. Building and Grounds Updates.

1. Projects with Jamail Construction and other providers.   
2. Lease for Killeen HELP Center.
3. Project Manager agreements.
    

13. Election/precinct issues. 

1. General & Special Elections/Early Voting updates.
2. Ballot programming and election clerk pay.
3. Secretary of State HAVA Review report.
4. Precinct lines for TABC determinations.
5. Coordination with cities on 2010 Census and Complete Count Committees.
6. Redistricting planning.
    

14. Current legislative session, meetings of County organizations, and conferences.

1. Planning for NECJCA 2010 meeting in Killeen.
2. CUC Education Conference.
3. TAC/CJCA/NACo Legislative/Annual Conferences.
4. Leadership Killeen on November 18, 2009.
    

15. Open records requests.

16. Litigation and potential litigation issues, claims, and updates.
    
    
    Workshop items may be considered and/or discussed in a different order than set forth above.
    
    Bell County Commissioners Court reserves the right to discuss any items in executive (closed) session whenever permitted by the Texas Open Meetings Act.
    
     

WILL ATTEND:   Where County Business may be discussed but no action taken unless otherwise posted.

1. Commissioners Court members luncheon following morning Workshop on Monday, November 16, 2009 with location to be announced at Workshop.  Workshop may continue in the Conference Room after lunch and may continue until the next day.
    
2. Budget implementation workshops at 9:30 a.m. and 1:30 p.m. in Commissioners Conference Room on:
   a.  Monday, November 16, 2009
   b.  Tuesday, November 17, 2009
   c.  Wednesday, November 18, 2009
   d.  Thursday, November 19, 2009
   e.  Friday, November 20, 2009.
    
3. Introduction meeting with Thomas Martin, Senior Project Manager, Michael Baker Offices in Austin.
    
4. Hill Country Community Action Board of Directors meeting beginning with Committee Meetings at 4:00 p.m. and Board Meeting at 5:00 p.m. on Tuesday, November 17, 2009 at the Lampasas Multi-Service Center at 901 South Live Oak in Lampasas.
    
5. AUSA Membership Meeting at 6:00 p.m. on Tuesday, November 17, 2009 at the Killeen Civic & Conference Center on South W.S. Young Drive in Killeen. 
    
6. Leadership Killeen presentation at 9:00 a.m. on Wednesday, November 18, 2009 at Killeen City Hall on College Street in Killeen.  
    
7. Central Texas Republican Women luncheon at 11:30 a.m. on Wednesday, November 18, 2009 at Wildflower Country Club in Temple.
    
8. Workforce Development Board meeting at 10:00 a.m. on Thursday, November 19, 2009 at the Workforce Building in Killeen.
    
9. Hill Country Transit District Board meeting at 1:30 p.m. on Thursday, November 19, 2009 at the CTCOG Building on North Main in Belton.
    
10. Meeting on Belton Tomorrow Plan at 5:00 p.m. on Thursday, November 19, 2009 at the Harris Community Center at 401 North Alexander Street in Belton.
     
11. TxDOT Public Meeting on improvements to US 190 from Spur 172 to FM 2410 at 6:30 p.m. on Thursday, November 19, 2009 at the Shiloh Inn Conference Center at 3701 South W.S. Young Drive in Killeen.